Commonly Used Forms

To help you navigate your academic program, there are several processes that are in place. Some processes are conducted electronically, while others require manual processing with physical signatures. Forms included in this section are either Portable Document Format (PDF) files, dynamic forms, or HTML files that may be downloaded, filled out, and given to the appropriate university officials for approval. Many of these forms have been implemented by the College of Graduate Studies and have been adopted across UCF’s various colleges. Some forms are specific to CECS. Regardless, this list is not comprehensive, and your department may have additional forms to support your academic progress. For College of Graduate Studies (CGS) forms, please visit: https://graduate.ucf.edu/forms-and-references/

Registration

• The deadline for Restricted Registrations/Overrides for Summer 2024 Registration is May 10, 2024 by 4pm .
• If you receive an email from notify@ngwebsolutions.com , this is because there is an issue with your registration. Please read the email as there is very important information therein that will prevent the Office of Graduate Affairs from registering you for the requested classes.
• UCF CECS Registration Agreement Dynamic Form – THIS IS NOT THE OVERRIDE FORM! This form is a dynamic form for CECS Special Registration Agreement . This form is needed for graduate students to register for any Variable Credit Hour Course in our college (XXX 6908, XXX 6918, XXX 6946, XXX 6958, XXX 6971, XXX 7919, or XXX 7980).
• UCF CECS Graduate Override Dynamic Form: The Graduate Override form is only for access to a class where a prerequisite is required, 0V91 section of courses AFTER APPROVAL FROM COVE, or for IDS 6999.
• Administrative Record Change Registration/Override Attachment form: Please use this form when needing an Administrative Record Change completed by the department after the late registration deadline.
• SACM AND FULLBRIGHT ONLY:If you are a SACM or Fullbright student please use this Override Dynamic Form to register for Section 002 courses ONLY.
• For Student guides on how to fill out the dynamic forms, please see the Guide for Restricted Registration – Student Edition and the Guide for Override Forms – Student Edition.
• For Instructor Guides on how to fill out the dynamic forms, please see the Instructor’s Guide on How to Complete Override Forms and Instructor’s Guide on How to Completed Restricted Registration Forms.

Program of Study

• Each graduate student must have a Program of Study on file by their 12th hour in their program. These forms can be located on your department’s home pages and are simply the courses you have completed and plan to complete to meet your degree’s requirements.
• This form should be completed with your advisor. If you are pursuing a non-thesis MS program, your program’s Graduate Program Director will act as your advisor.
  • CECE – https://www.cece.ucf.edu/graduate/
  • CS – https://www.cs.ucf.edu/academics/current-graduate-students/
  • ECE – https://www.ece.ucf.edu/graduate-programs/
  • IEMS – https://iems.ucf.edu/graduate
  • MSE – http://mse.ucf.edu/graduate-program/
  • MAE – http://mae.ucf.edu/advising/graduate-forms/
  • Modeling & Simulation – https://msgrad.ist.ucf.edu/Forms.aspx

  CECS How to Access Unofficial Transcripts

  Here is a step by step guide on how to access your unofficial transcripts through your myUCF Portal.

  Committee Forms

  • The College of Graduate Studies has both the Doctoral and Thesis Committee Forms in dynamic forms.
  • For doctoral students (at a minimum), you must have three members from your department and one member from outside of your department. For both thesis and dissertation students, most of your committee members must be Graduate Faculty members.
  • Before submitting either a thesis or dissertation committee for approval, please make sure that your Program of Study is approved and processed by the College of Graduate Studies. These eForms originate by your program’s Graduate Advising Office.
  • To find out committee member status, please visit the Graduate Faculty Page.
  • To initiate a thesis or dissertation committee form, please fill out the dynamic Thesis and Dissertation Committee Form.
  • To initiate a dissertation committee form where you need six members, please fill out the dynamic Dissertation Committee Form – 6 Members.

  Graduate Procedures

  • Filing your Intent to Graduate – The Intent to Graduate is filed online during the period designated on UCF Academic Calendar
  • Graduate Petition Form – Graduate students who wish to request an exception to university policy must complete this form to begin the process.
  • Traveling Scholar Form – To request that courses taken at another institution apply toward completion of your UCF degree. After reading the form, complete the fields, have your advisor sign it, then submit the endorsed form and syllabus (or syllabi) to gradservices@ucf.edu.
  • Thesis/Dissertation Approval Form – This form is used by Thesis and Dissertation students who have successfully defended. It will be started by the student once they have completed their defense and automatically sent from member to member. Students MUST complete their final submission before Graduate Studies will approve this form.

  Student Services

  • Change of Address Form
  • Name Change Form
  • Student Grade Appeal Form
  • Thesis & Dissertation Webcourse (https://webcourses.ucf.edu/enroll/EREP7Y)
  • Integrity Training (https://graduate.ucf.edu/pathways-to-success/#Academic Integrity Workshops)
  • Binding Services for students who want their Thesis and Dissertation presentation bound

  Forms for Research-Oriented Students

  • Defense Link – Submit your request to convene your thesis/dissertation defense.

  Performance Assessment

  • PhD Annual Review
  • GTA Assessment

  7-Year Plan

  Students nearing 21 semesters since their admit term will need to complete a 7-Year Plan.

  Probation Plan Agreement

  Students who are placed on probation by the College of Graduate Studies are required to meet with their graduate program director to create a Probation Plan.

  How to Apply for an IRB

  NOTE: You must complete CITI Training before submitting an IRB application.

  Follow these steps to complete an IRB application:

  1. If you are a graduate student, new submissions require principal investigator, faculty advisor, and departmental sign-off prior to submission to IRB. Complete form HRP 251 and upload it with your study submission.
  2. Visit HURON and login with your UCF NID.
  3. Select “Create New Study.” Be sure to complete all fields with a red asterisks*. Please attach the appropriate documents as they are requested. See the IRB Decision Guide to help you determine which documents to attach. You must also complete forms HRP 252 and HRP 253 for any external study team members who are participating in the study.
  4. Once you have completed the process, select “Finish.” You will be routed to the Pre-Submission page, where you can review your information, and view the IRB Work-Flow Chart. This chart allows you to view where your study is in the IRB process. You MUST select submit in the left-hand margin for IRB to review your study.
  5. Once you have submitted the study, you can check your task list (items that require clarification) and track the IRB work-flow by selecting the study in “My Inbox.”
  Visit the IRB Website for a complete list of IRB forms and other IRB information.

  Contact

  Phone: 407-823-0980
  Email: cecsgrad@ucf.edu
  cecsgradregistration@ucf.edu

  Location

  Engineering I Building
  (ENG I), Room 281

  Hours

  Monday - Friday
  8am - 5pm

  

  

  CS PhD Admission Requirements

  • A strong undergraduate background in Computer Science or closely related areas (e.g. Software Engineering, IT, Computer and Electrical Engineering) • 3.0 GPA • GRE: No minimum but preferably Q:160, V:150 or above • TOEFL80/IELTS 7 (only for international students) • Three letters of recommendation

  

  ECE PhD Admission Requirements

  • Hold a Bachelor of Science Degree in Electrical Engineering (BSEE) or Computer Engineering (BSCpE) with 3.0 or Greater GPA • GRE at Least 308 on the Quantitative & Verbal Sections: (Q+V)>=308 • Three Letters of Recommendation for PhD – from your professors • Résumé • A Statement of Educational, Research, & Professional Career Objectives

  

  Industrial PhD Admission Requirements

  • Bachelor’s and Master’s Degree in Industrial Engineering or a closely related field with GPA of 3.0 or greater • Official transcript • An official, competitive GRE score taken within the last 5 years • Three letters of recommendations • Resume • Goal Statement

  

  Materials Science PhD Admission Requirements

  • Earned a bachelor’s or master's degree • Earned a 3.0 GPA or better • GRE is not required • Application form • Official Transcript • Resume • Personal statement • Three recommendation letters

  

  MAE PhD Admission Requirements

  • Resume • Personal Essay • 3 Letters of Recommendation • Transcripts • WES/Josep Silny Evaluations • TOEFL (>=80) and IELTS (>=6.5) for International Applicants

  

  CECE PhD Admission Requirements

  3.0 GPA – can submit 2 applicants with < 3.0 per program (domestic only). • 3.0 GPA – absolute for international applicants. • GRE required. • International transcripts evaluation by WES or Josef Silny required. • TOEFL 80, IELTS 6.5, or via UCFs ELI for international students from non-English speaking countries. • Essay: 1.5 pages at most including why do you want to obtain the degree and what will it make you capable of that you can’t do with your current knowledge/credentials. • 3 Letters of Recommendation.

  CECE PhD Admission Requirements

  3.0 GPA – can submit 2 applicants with < 3.0 per program (domestic only) • 3.0 GPA – absolute for international applicants • No GRE required for admission; is required for some fellowships • Spring 2024 Admission: GRE will be required and the WES evaluation will not be required. • International transcripts evaluation by WES or Josef Silny required • TOEFL 80, IELTS 6.5, or via UCFs ELI for international students from non-English speaking countries • Screening Process for International Students delays admission process weeks or, sometimes, a month or two • Essay: 1.5 pages at most including why do you want to obtain the degree and what will it make you capable of that you can’t do with your current knowledge/credentials • 3 Letters of reference

  

  

  CS MS Admission Requirements

  • A strong undergraduate background in Computer Science or closely related areas (e.g. Software Engineering, IT, Computer and Electrical Engineering) • 3.0 GPA • GRE: No minimum, but preferably Q:160, V:150 or above • TOEFL 80/IELTS 7 (only for international students) • Lacking the background, a prospective applicant can take the following prerequisite courses as non-degree seeking and scoring “B” or better in all of these course: • EEL 4768C Computer Architecture • COP 4020 Programming Languages I • COP 4600 Operating Systems • COT 4210 Discrete Computational Structures • and/or related industry experience. • 2 Letters of Recommendation

  

  CECE MS Admission Requirements

  • 3.0 GPA – can submit 2 applicants with < 3.0 per program (domestic only) • 3.0 GPA – absolute for international applicants • GRE is not required • International transcripts evaluation by WES or Josef Silny required • TOEFL 80, IELTS 6.5, or via UCFs ELI for international students from non-English speaking countries College of Engineering and Computer Science MS Admission • Essay: 1.5 pages at most including why do you want to obtain the degree and what will it make you capable of that you can’t do with your current knowledge/credentials • 3 Letters of Recommendation.

  

  ECE MS Admission Requirements

  • Hold a Bachelor of Science Degree in Electrical Engineering (BSEE) or Computer Engineering (BS-CpE) with 3.0 or Greater GPA • Two Letters of Recommendation • No GRE is required • Résumé • A Statement of Educational, Research, & Professional Career Objectives • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only.

  

  Industrial MS Admission Requirements

  • Bachelor’s Degree in Industrial Engineering or a closely related field with GPA of 3.0 or greater • Mathematics through Calculus II (MAC 2312 or equivalent) • An undergraduate course in engineering probability and statistics • Familiarity with at least one programming language (such as Python, C, C++, Visual BASIC, Java, etc.) • Official transcripts • Two letters of recommendations • Resume • Goal Statement

  

  Materials Science MS Admission Requirements

  • A bachelor’s degree in Materials Science and Engineering or a closely related discipline. • The GRE is not required for admission to this program. Résumé. • Statement of educational, research, and professional career objectives. • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only. • No Letters of Recommendation Required.

  

  Computer Vision MS Admission Requirements

  • The GRE is not required for admission to this program. • Résumé. • 1 Letter of recommendation • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only.

  

  Cyber Security MS Admission Requirements

  • An earned Bachelor's degree from an accredited university in a field related to cyber security, or have taken several basic computer or cyber security courses in Bachelor study, or have obtained one or two cyber security related professional certificates. • A minimum GPA of 3.0 (on a scale of 4.0) in all work attempted as an undergraduate student or in the last 60 attempted hours for the Bachelor's degree. • A personal statement (essay) not exceeding 500 words describing the applicant's academic and professional experiences and goals. • One letter of recommendation assessing the applicant's potential to do master's-level work. • Résumé. • GRE is NOT required.

  

  Digital Forensics MS Admission Requirements

  • An earned Bachelor's degree from an accredited university. • A minimum GPA of 3.0 (on a scale of 4.0) in all work attempted as an undergraduate student or in the last 60 attempted hours for the Bachelor's degree, or, a graduate degree or professional degree or equivalent from a regionally accredited US institution in a field related to digital forensics • A personal statement (essay) not exceeding 500 words describing the applicant's academic and professional experiences and goals. • One letter of recommendation assessing the applicant's potential to do master's-level work. • Résumé.

  

  Modeling and Sim MS Admission Requirements

  • The GRE is not required for admission to this program. • Résumé or Curriculum Vitae • Goal statement: The goal statement should discuss all relevant professional background and any previous academic, research, and/or teaching experience. • Two letters of recommendation: The letters of recommendation should: 1. Address the educational and career goals of the applicant. 2. Clearly address the applicant’s ability to perform graduate-level study and research. 3. The letter writers should also know the applicant well enough to discuss the applicant’s capacity to perform, excel and succeed in a graduate program. • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation.

  

  Modeling and Sim PhD Admission Requirements

  • A competitive score on the GRE, taken within the past five years. • Résumé or Curriculum Vitae • Goal statement: The goal statement should discuss all relevant professional background and any previous academic, research, and/or teaching experience. • Three letters of recommendation: The letters of recommendation should: 1. Address the educational and career goals of the applicant. 2. Clearly address the applicant’s ability to perform graduate-level study and research. 3. The letter writers should also know the applicant well enough to discuss the applicant’s capacity to perform, excel and succeed in a graduate program. • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation.

  

  Trasportation Engineering Admission Requirements
  • One official transcript (in a sealed envelope) from each college/university attended.
  • A Bachelor of Science degree in civil engineering or another closely related engineering degree.
  • Résumé.
  • Statement of educational, research, and professional career objectives.
  • Three letters of recommendation.
  • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only.

  For international students interested in UCF Global Pathway Program (immersive English-language learning), please contact Dr. Ali P. Gordon for guidance.

  

  Healthcare Systems Engineering Admission Requirements
  • Bachelor’s Degree in Industrial Engineering or a closely related field with GPA of 3.0 or greater
  • Mathematics through Calculus II (MAC 2312 or equivalent)
  • An undergraduate course in engineering probability and statistics
  • Familiarity with at least one programming language (such as Python, C, C++, Visual BASIC, Java, etc.)
  • Official transcripts
  • Two letters of recommendations
  • Resume
  • Goal Statement

  For international students interested in UCF Global Pathway Program (immersive English-language learning), please contact Dr. Ali P. Gordon for guidance.

  

  Computer Forensics Admission Requirements

  Admission is open to those with a bachelor's degree from an accredited institution recognized by UCF. An application to the graduate certificate program and official transcripts must be submitted. Applicants must apply online. All requested materials must be submitted by the established deadline.

  Admission to the program is competitive on a space-available basis. Final admission is based on evaluation of the applicant's abilities, past performance and the applicant's potential for completing the certificate.

  • No Letters of Recommendation Required.

  For international students interested in UCF Global Pathway Program (immersive English-language learning), please contact Dr. Ali P. Gordon for guidance.

  

  Project Engineering Admission Requirements

  Admission is open to those with a bachelor's degree in industrial engineering or a closely related discipline from an accredited institution recognized by UCF. An application to the graduate certificate program and official transcripts must be submitted. Applicants must apply online. All requested materials must be submitted by the established deadline.

  Applications are accepted for the fall and spring terms only.

  • No Letters of Recommendation Required.

  For international students interested in UCF Global Pathway Program (immersive English-language learning), please contact Dr. Ali P. Gordon for guidance.

  

  Quality Assurance Admission Requirements

  Admission is open to those with a bachelor's degree in industrial engineering or a closely related discipline from an accredited institution recognized by UCF. An application to the graduate certificate program and official transcripts must be submitted. Applicants must apply online. All requested materials must be submitted by the established deadline.

  Applications are accepted for the fall and spring terms only.
  • No Letters of Recommendation Required.

  For international students interested in UCF Global Pathway Program (immersive English-language learning), please contact Dr. Ali P. Gordon for guidance.

  

  Systems Engineering Admission Requirements

  Admission is open to those with a bachelor's degree in engineering or a closely related discipline from an accredited institution recognized by UCF. An application to the graduate certificate program and official transcripts must be submitted. Applicants must apply online. All requested materials must be submitted by the established deadline.

  • In addition, applicants to this certificate must provide: Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc only.

  • No Letters of Recommendation Required.

  For international students interested in UCF Global Pathway Program (immersive English-language learning), please contact Dr. Ali P. Gordon for guidance.

  

  Mixed Reality Engineering Admission Requirements

  Admission is open to those with a bachelor's degree in computer science or a closely related discipline from an accredited institution recognized by UCF with a minimum GPA of 3.0. An application to the graduate certificate program and official transcripts must be submitted. Applicants must apply online. All requested materials must be submitted by the established deadline.

  In addition, applicants to this certificate must provide:

  • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation.
  • Applications are accepted for the fall and spring terms only.

  For international students interested in UCF Global Pathway Program (immersive English-language learning), please contact Dr. Ali P. Gordon for guidance.

  

  Guidance Control and Dynamics Admission Requirements
  • One official transcript (in a sealed envelope) from each college/university attended.
  • Bachelor's degree in Electrical Engineering or closely related discipline with a minimum GPA 3.0
  • Résumé.
  • Statement of educational, research, and professional career objectives.
  • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only.
  • No Letters of Recommendation Required.

  

  Travel Technology and Analytics Admission Requirements
  • The GRE/GMAT is required
  • A goal statement. This is your opportunity to outline in 500 words why you wish to join the program, what you think you will contribute to the program, and how you feel the program will enhance you both personally and professionally in the future.
  • Updated résumé.
  • Three letters of recommendation.
  • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only.
  • A computer-based TOEFL score of 220 or 80 on the internet-based TOEFL is required if an applicant is from a country where English is not the official language, or if an applicant’s degree is not from an accredited U.S. institution, or if an applicant did not earn a degree in a country where English is the official language or a university where English is the official language of instruction. Although we prefer the TOEFL, we will accept IELTS scores of 6.5.

  

  Systems Engineering Admission Requirements
  • The GRE is not required for admission to this program.
  • Resume or Curriculum Vita
  • Goal statement
    • The goal statement should discuss all relevant professional background and any previous research and/or teaching experience. The statement should explain the motivation behind the pursuit of an MSSE. Future educational and career goals after the completion of the applicant’s master study should be discussed.
    • If the applicant is interested in completing a Master thesis, then the applicant must clearly describe the particular area of research interest. The applicant should identify at least one UCF faculty member who shares a similar research focus and is believed to be best suited to serve as a potential thesis advisor.
    • The goal statement should between 500 and 1,000 words.
    • The letters of recommendation should be from faculty members, university administrators, and employers with a supervisory role of the applicant. The letters, which must be current to the application and must not be for another degree program, should address the educational and career goals of the applicant. The letter writers should also know the applicant well enough to discuss the applicant’s capacity to perform, excel and succeed in a graduate program. Letters for Master’s thesis students must discuss the applicant’s ability to perform graduate-level research.

    

    Data Analytics Admission Requirements
    • The GRE is not required for admission to this program.
    • Résumé.
    • 2 Letters of recommendation
    • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only.

    An undergraduate degree in Computer Science, Statistics, Information Technology, or Computer Engineering is desirable but not required. Applicants without a strong undergraduate background in Computer Science and Statistics must demonstrate an understanding of the material covered in upper-division undergraduate courses listed under the Articulation Section of the Curriculum Information. Applicants may choose to demonstrate their knowledge of these courses by taking these courses as non-degree seeking and scoring “B” or better in all of them.

    

    Biomedical Engineering Admission Requirements
    • A bachelor’s degree in Biomedical, Mechanical or Aerospace Engineering, or a closely related discipline.
    • The GRE is not required for admission to this program.
    • Résumé.
    • Statement of educational, research, and professional career objectives.
    • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only.
    • No Letters of Recommendation Required.

    

    Aerospace Engineering Admission Requirements
    • Bachelor’s degree in Aerospace Engineering or closely related discipline.
    • The GRE is not required for admission to this program.
    • Résumé.
    • Statement of educational, research, and professional career objectives.
    • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only.
    • TOEFL 80, IELTS 6.5
    • Letters of Recommendation (Optional)

    

    Mechanical Engineering Admission Requirements
    • Bachelor’s degree in Mechanical Engineering or closely related discipline.
    • The GRE is not required for admission to this program.
    • Résumé.
    • Statement of educational, research, and professional career objectives.
    • Applicants applying to this program who have attended a college/university outside the United States must provide a course-by-course credential evaluation with GPA calculation. Credential evaluations are accepted from World Education Services (WES) or Josef Silny and Associates, Inc. only.
    • No Letters of Recommendation Required.

    

    Biomedical Engineering PhD Admission Requirements
    • Bachelor’s or Master’s degree in Biomedical Engineering or Mechanical Engineering or closely related discipline.
    • Official, competitive GRE score taken within the last five years.
    • Résumé.
    • A written statement of experience and research, areas of current and future potential research interests, and future career goals.
    • Three letters of recommendation.

    

    • Camera
    • Multiscreen
    • Projector/Screen
    • Touch Screen
    • Microphone
    • Food Allowed*
    • Projector Panel
    • Document Camera

    *Room users should leave the room clean and ready for any groups meeting after them. Food and trash must be placed in cans outside of the room.